About this policy
This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
We will always comply with applicable UK Data Protection legislation including the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (https://ico.org.uk/). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you
Who are we?
We are Horsforth Golf Club. We can be contacted at email@example.com
What information we collect and why
|Type of Information||Purposes||Legal Basis of Processing|
|Members’ name, address, telephone numbers, email addresses, handicap details||Managing the membership for the member. We may share your details with EnglandGolf, Yorkshire Golf Union||Performance of the Club’s contract with the member.|
|Name and age of member children||Managing member and dependents’ membership||Performance of the Club’s contract with the member.|
|Emergency Contact Details||Contacting next of kin in event of emergency||Protecting your vital interests|
|Medical information||In case you need medical treatment in the event of an accident||Protecting your vital interests|
|Age bands of members, sex of members, whether or not members have a disability, England Golf membership details||In order that we can provide anonymised statistics to England Golf as required||Legitimate interest|
|Names of players in golf competitions||So that we run the competition||Legitimate interest|
|Handicap||Enable competitions||Performance of the Club’s contract with the member.|
How we protect your personal data
We will not transfer your personal data outside the European Economic Area without encrypting it first.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
Please note, however, that where you are transmitting information to us over the internet, then given that data is not always encrypted, we cannot definitely guarantee the security of this information.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
Who else has access to the information you provide us?
We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table in paragraph 3 above or paragraph 5.2 below.
We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf membership of England Golf & Yorkshire Golf, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
Horsforth Golf Club is affiliated to England Golf and Yorkshire Union of Golf Clubs we will share your data with them as necessary to enable your participation in golf. Should you no longer wish to have an active golf handicap they will remove you from their database on request.
How long do we keep your information?
We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with our legal obligations.
We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data with the exception of retaining your personal data in an archived form in order to be able to comply with future legal obligations, including but not limited to compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
We securely destroy all data once we have used it and no longer need it.
You have rights under UK and EU data protection law, including:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
If you wish for us to erase your data as outlined in above then please contact us at manager @horsforthgolfclub.co.uk
If you have any concerns about how we process your personal data please contact us at firstname.lastname@example.org
You also have the right to take any complaint about how we process your personal data to the Information Commissioner:
Tel: 0303 123 1113
Information Commissioner’s Office
For more details, please address any questions, comments and requests regarding our data processing practices to our Club Manager at email@example.com